Business Name Registration (2024)

Registering a business name in kenya; A step by step guide

 

Registering a business name in Kenya is crucial for entrepreneurs aiming to establish market credibility and a legal presence. Under the Companies Act 2015, this process is automated and managed by the Business Registration Service (BRS). 

Why register a business name in kenya?

Business name registration in Kenya come with some benefits that can contribute to the overall success and growth of your business. The key benefits of business name registration are;

1. legal protection

• Exclusive rights: A registered business name grants you exclusive rights to use that name within your jurisdiction. This safeguards your brand identity and prevents others from misrepresenting your business.
• Dispute resolution: In case of disputes or trademark infringement, a registered business name provides legal grounds to protect your business interests.

2. Building Credibility and Trust

• Professional image: A registered business name projects a professional image, instilling confidence in customers, clients, and partners.
• Customer trust: Customers are more likely to trust a business with a registered name, as it signifies legitimacy and commitment.
• Market recognition: A registered business name helps establish your brand identity and makes it easier for customers to recognize and remember your business.

3. Access to Funding

• Financial institutions: Most banks and financial institutions require businesses to be registered before extending loans, credit facilities, or other financial services.
• Investors: Potential investors are more likely to consider businesses with a legal and established presence, such as a registered business name.
• Government grants and incentives: Many government grants and incentives are available only to registered businesses.

Step by step business name registration in kenya

Registering a business name in Kenya is a straightforward process with just 7 steps. Here is a detailed breakdown of the steps involved.

1. Conduct a name search

Begin by searching for your desired business name on the eCitizen portal. This step ensures the name is available for use. Ensure the chosen name complies with the regulations outlined in the Companies Act 2015, such as avoiding offensive or misleading terms.

2. Create an eCitizen account

If you don’t already have an eCitizen account, you’ll need to sign up. You will use this account for various government services, including business registration.. Make sure to provide accurate personal information during the registration process.

3. Apply for name reservation

Once you confirm your desired name is available, proceed to reserve it.. This reservation protects your business name for a specific period. you should therefore plan your registration process accordingly

4. Complete the business name application form

Download the required business name registration form (BN/2) from the eCitizen portal. Provide accurate and complete information about your business, including the proposed business name, type of business, physical address, and owner details.

5. Pay the registration fee

A small registration fee is required, payable through the eCitizen portal via various payment options. Keep a record of the payment receipt for future reference.

6. Submit the application

After filling out the form and paying the fee, submit your application through the eCitizen portal. Ensure all information is accurate and complete.

7. Receive your certificate of registration

Once approved, a certificate of registration will be issued. This document confirms that your business name is legally registered.

 

Important considerations after registration

• Compliance with Regulations: Post-registration, ensure your business adheres to all legal formalities, including obtaining necessary licenses and permits.
• Renewal and Updates: Regularly update your business registration details and be aware of renewal periods to maintain your business status.

 

Requirements for Business Name Registration in Kenya

• Proposed Business name for name search approval. We conduct a thorough Business name search Kenya

• The nature of Business / activities the business will undertake.

• Names of the Proprietor/s in Full.

• Postal address for the Business Name.

• Proposed Physical address of the Business. Address includes road, plot number, town, county.

• Copy of ID / Passport of the Proprietor or Partners.

• Passport photo of the Proprietor/s.

• Copy of PIN certificate of the Proprietor/s or partner/s.