How to Apply for CR 12 in Kenya

CR 12 in Kenya Online Application

CR12 is an official document issued by the Registrar of Companies in Kenya. It provides a list of the current directors and shareholders of a company, as well as their respective shareholdings. This document is often required in legal, banking, and business transactions to verify company ownership and management details.

Additionally, CR 12 will be confirmed by the Registrar that the company’s records exist at the Company Registry, and the document is signed off by the Registrar.

In addition to this, it highlights the following details;

• The list of shareholders contains their postal addresses and respective shareholding.
• The list of Directors and their postal addresses
• The Registered office of the Company
• Any debentures, charges or restraint registered against the company.

Search CR 12 in Kenya

A CR 12 Kenya application form is formatted as a business letter addressed to the Registrar of Companies in Kenya.

The Companies Registry is located at 316 Upper Hill Chambers in Nairobi, serving as the sole registry across Kenya.

The business letter is directed to the applicant.

The Business letter provides the name of the company and the company incorporation number. The letter also requests that the company avail the details of any debentures/charges against it, if any.

When can you apply for a CR 12 Certificate?

• Upon Company registration in Kenya
• After filing annual Returns
• After making any changes in the shareholding of your company
• Following changes to your company’s directorship
• Upon an increase or decrease in your company’s share capital

What is the Duration of Getting a CR 12?

It takes about 2-5 days to get it but the process can be fast. One is advised to have your company linked.

For older companies, it may take longer to have it. This is because the Business Registration Team have to conduct a manual search.

Are there cases where I might not be able to get a CR 12?

Your company will not get a CR 12 if all the company records including annual returns have not been filed. The Registrar will notify you as to the reasons why it could not be issued. Additionally, if you would like to apply for your company’s CR 12 in Kenya, please contact us at. legal1@companyregistrationkenya.com or call +254114503453.

The required documents are:

• On your company letterhead, you will need to write a request to the Company Registry to obtain the CR 12 in Kenya company checkup. Additionally, the letter should prominently feature your company logo, address, and it needs to be signed. The required documents include the Certificate of Incorporation, Memorandum & Articles of Association, and the latest Annual Returns (if any).

  Other requirements are:

• Company email address
• Telephone number of the company
•  Postal address of the company

The above requirements must be what was used during the company registration. Moreover, for registered businesses requesting bank loans, AGPO registration, tenders, and for many other purposes, it is a must.

The form Kenya download in CR12 form Kenya pdf can be provided by Briantony from registrar of companies Kenya downloads.

How often can I renew my CR 12 in Kenya?

CR 12 is a very important document that shows the company status as it exists in the company records.

In cases where the company has undergone a change of officials, then renewing a CR12 is necessary.

When the company has an older version of the CR 12.

If the company has done any changes in relation to the shareholding of the company.

Organizational changes always require renewal, but there is no restriction on how many times a CR 12 can be renewed.

Difference between CR 12 and CR 13

This document is provided by the Business Registration Service (BRS) on the e-citizen platform. It contains information on company shareholding, the company’s registered office, directors, and shareholders, as well as any debentures or encumbrances of the company.

The CR 13

The CR 13 form serves to notify the termination of office of a company secretary. Furthermore, all registered companies with a turnover of Kshs 5 million must have a company secretary. Additionally, other limited companies can outsource the services of a company secretary to offer these services.

The CR 8

CR 8, on the other hand, is a form that indicates the residential address or change of address of the director of the company.

CR 12 for a sole proprietorship

A sole proprietorship, which is a type of business registered under the Business Registration Service, has one director. Additionally, a business name or sole proprietorship can also apply for a CR 12.

If you would like to apply for your company CR 12  Kenya, for both your limited company and sole proprietorship,  please contact us at legal1@companyregistrationkenya.com or call +254114503453.