The Ultimate (2024) Guide to NGO Registration in Kenya

How to register an NGO in Kenya?

NGO Registration in Kenya: A Step-by-Step Guide

Registering an NGO in Kenya is a crucial process for organizations aiming to drive social impact and sustainable development. This comprehensive guide provides a detailed overview of how to establish a legally recognized NGO in Kenya. Whether you are expanding an existing NGO or starting a new one, this guide will help you navigate the NGO registration process in Kenya, ensuring you meet all necessary legal requirements to foster lasting positive change.

Local vs. International NGO Registration in Kenya

In Kenya, there are two primary types of NGO registration:

1. Local NGO: A non-governmental organization registered within Kenya to operate domestically.
2. International NGO: A non-governmental organization registered in another country, seeking to establish a branch in Kenya.

Whether you are a local or international NGO, the NGO Registration Act Kenya mandates that all NGOs be registered by the NGO Registration Board.

Briantony International Consultants specializes in offering expert services for both international and local NGO registration in Kenya, as well as a range of other company and commercial law-related services.

Key Requirements for NGO Registration

This section outlines the essential requirements needed to register an NGO in Kenya, ensuring compliance with legal requirements and establishing a robust foundation for success:

1. Line Ministry Information: Specify the ministry under which the NGO’s objectives fall.
2. Work Plan: Prepare a detailed work plan for the NGO’s first year of operations.
3. Itemized Operating Budget: Submit a budget outlining revenue, fixed costs, and variable costs aligned with the strategic plan.
4. Organizational Chart: Provide a visual depiction of the NGO’s structure and hierarchy.
5. Memorandum of Understanding: If applicable, include agreements with donors or collaborators.
6. Branch Registration: Follow specific procedures for registering a branch of an existing organization.
7. List of Officials: Include details of at least three officials (chairperson, secretary, treasurer), with one being a Kenyan citizen for international NGOs.

Other requirements include;

• The NGO must demonstrate a commitment to public welfare and improving the lives of the population.
• All NGO applications should be filled in block letters or typed out.
• Applicants can obtain the prototype constitution which Briantony International Consultants can provide upon request.

 

Step-by-Step Procedure for NGO Registration in Kenya

• Name Search Approval: Conduct a name search using Form 2 and obtain approval from the Director of the Non-Governmental Organizations Board.
• Registry Search: Submit the completed form for a registry search and recommendation for name reservation.
• Name Approval: Present the reserved name to the Programs Manager for final approval.
• Form Submission: Complete and submit Form 3 along with Form 1, a cover letter, the NGO constitution, and the budget.
• Office Notification: Declare the office location and postal address using Form 1, signed by the top three officials.
• Application Submission: Submit the registration application through Briantony International Consultants or directly to the relevant office.

Note:

NGO registration is now done online and it’s therefore  important to have an ecitizen account.

Documents Needed for NGO Registration

• Personal Particulars: Contact details and addresses for the top three officials in the prescribed format.
• NGO Constitution: Scanned copy of the proposed constitution signed by all board members (PDF, max 2.5MB).
• Signatures: Sample signatures of all board members in blue ink on a plain white background.
• Photographs: Current colored passport-size photographs of officials (2×2 inches on a white background).
• Police Clearance: Valid clearance certificate (not older than 6 months) for non-Kenyans, or notarized from the country of residence.
• Passport Copy: Bio-data page of the foreigner’s passport.
• Meeting Minutes: Scanned minutes of the meeting resolving to register the NGO and electing interim officials, signed by the top three officials (not older than 14 days).
• Organization Contact Details: Physical and postal address.
• Operational Counties: List of up to five counties the NGO intends to operate in, with a provision for post-registration expansion.
• Estimated Budget: One-year estimated budget for NGO operations.

1. Benefits of registering an NGO in Kenya

• Legal recognition and credibility: Registered NGOs have legal standing, which enhances their reputation and trustworthiness.   
• Tax exemptions: Depending on the specific activities, registered NGOs might qualify for tax exemptions on income, imports, or other areas.
• Access to funding: Many donors and grant-making organizations prefer to support registered NGOs.
• Partnership opportunities: Collaboration with government agencies, other NGOs, and businesses becomes easier with formal recognition.
• Accountability and transparency: Registration often involves reporting requirements, which can enhance an NGO’s accountability and transparency.
• Protection of assets: Registered NGOs have a separate legal entity, protecting personal assets from organizational liabilities.

NGO Coordination Board Kenya

Established under the Non-Governmental Organizations Coordination Act, this regulatory body ensures that NGOs comply with legal requirements, maintain transparency, and contribute positively to the nation’s development.

From registration to monitoring and evaluation, the NGO Coordination Board serves as a central authority, fostering accountability and facilitating the effective functioning of NGOs in Kenya’s vibrant civil society landscape.

Conclusion

Registering an NGO in Kenya involves meticulous adherence to the procedures and requirements set by the NGO Registration Act. By following the steps outlined in this guide, you can ensure a smooth registration process and establish a solid foundation for your NGO’s operations.

Contact Us

For expert assistance and to begin your NGO registration process in Kenya, contact us at legal@companyregistration.com or call +254-114-503-453.

FAQ for NGO Registration

• How long does it take to register an NGO?

NGO registration takes about 2 to 3 months.

• What are the criteria for one to become a director in an NGO?

For one to become a director, they should be at least 18 years old.

• How many members do I need to have to register an NGO?

For any NGO registration, you will need at least 5 members who are 18 years and above.

• Can I use my name while registering for the NGO name?

Yes, you can. However, for you to use your name, you will be required to provide a consent letter and a copy of your ID.

• What is the difference between a Local NGO and International NGO?

A local NGO is an NGO registered in Kenya to operate within the Kenyan borders, while an international
NGO is an NGO that is already registered in another country and they would wish to open a branch here
in Kenya

• Do i need to be very wealthy to register an NGO?

No, anybody can register an NGO for as long as they have a noble cause